Company Overview: 

Monarch Design Group is a leading architectural firm based in Gainesville, FL dedicated to integrating the latest architectural technologies across various project types, including multi-family, commercial, and institutional developments. Our team of over 20 professionals is committed to delivering high-quality design and construction services with a focus on creativity and client satisfaction. 

Job Summary:

We are seeking a full-time Marketing & Administration Coordinator to join our dynamic team at Monarch Design Group. This position is based entirely in the office - no remote or hybrid options are available. The ideal candidate is a highly organized, detail-oriented marketing professional with a passion for writing, design, and marketing within the AEC (Architecture, Engineering, and Construction) industry. We are seeking a proactive, creative, and driven individual to lead and coordinate all aspects of our proposal and marketing efforts, with the goal of increasing net revenue. 

Key Responsibilities: 

• Lead the writing, editing, and production of strict deadline responses to RFPs/RFQs for private and public sector clients. 
• Maintain and update the company's project description database, website, and other marketing assets. 
• Coordinate with internal teams and consultants to develop compelling fee proposals. 
• Design reports, project highlights, PowerPoint presentations, and pitch decks for client meetings and interviews. 
• Meet a calendar of strict deadlines for proposals and must be comfortable working on multiple projects at one time. 
• Support internal communications, award submissions, and community outreach efforts. 
• Directly impact revenue through marketing initiatives.

Requirements: 

• Bachelor's degree in Marketing, Communications, or a related field preferred. 
• Strong writing and editing skills - must be proficient in writing formal responses and persuasive content. 
• Highly organized with an exceptional attention to detail and with the ability to manage multiple deadlines. 
• Proficiency in Microsoft Office (especially PowerPoint), Adobe Creative Suite, including InDesign, and basic website CMS platforms. 
• Previous experience in proposal development, RFP/RFQ responses, grant writing, or AEC marketing strongly preferred. 
• Ability to work on-site, full-time in the Gainesville, Florida office. 
• Persuasive, sales-oriented, with the ability to strategize a compelling point of view. 
• Submit your resume, cover letter, and writing, photography, and/or design samples for review. 

Why Join Monarch Design Group? 

Monarch Design Group is a creative and community-focused architecture firm known for its thoughtful design and responsive client service. You'll join a passionate team working on a diverse range of projects - from fire stations and public safety projects, to educational design and more. We offer a fast-paced and supportive environment and the opportunity to learn and develop your skills. 

Benefits: 

• Dental Insurance 
• Health Insurance 
• Vision Insurance 
• Paid Time Off 

Monarch Design Group is an Equal Opportunity Employer and Drug Free Workplace. 

Candidates must pass the pre-employment process, which includes a background check and drug screen. EOE/DFWP

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